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How To PowerPoint Topics: Accessibility Wizard | HTML

Students Affected:

Principles: Provide Meaningful Alternatives

What It Means

The Microsoft Office Web Publishing Accessibility Wizard, developed by the University of Illinois, is a free add-on that converts PowerPoint slides into accessible HTML pages. It creates a simple menu and up to three different versions of the presentation:

1. Text-Only (no text formatting, colors, or graphics).
2. Text-Mostly (text formatting and colors, but no graphics).
3. Graphics (an image of each slide as it appears in the original presentation).
   
   

The Microsoft Office Web Publishing Accessibility Wizard requires the Windows operating system. Mac users should manually create HTML versions to ensure accessibility (see the next page for more information).

If You Do It Wrong: Your presentation is unreadable by students who use screen readers or who don't have PowerPoint installed on their computers.

If You Do It Right: All students can review an accessible HTML version of the presentation.

How It Works

1. Download and install the Office Accessibility Wizard.
   
   

   You can download the free Office Accessibility Wizard at http://cita.rehab.uiuc.edu/software/office/.

   
   
2. Open a PowerPoint presentation.
   
   
3. From the File drop-down menu, select Save as Accessible Web Page...
   
   
4. Click the Next and Back buttons to navigate.
   
   
   • Type a title and author for the entire presentation.
   • Select a background color (make sure it contrasts with the text color).
   • Review the output options and change if necessary.
   • Add alternative text and long descriptions when prompted.
   • Select a location to save the file.
     
     
5. Click Finish to exit the Wizard.
   
   
6. The PowerPoint Wizard cannot create accessible links or PowerPoint scripts. If they are included in your original PowerPoint file, edit the HTML version to make sure it is accessible.
   
   

   You can find additional information and instructions in the WebAIM PowerPoint tutorial.

   
   

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