Policy 360.10

Student Financial Obligations

Originator: Associate Vice President, Student Finance

  1. Payment of Financial Obligations
    1. Pursuant to the Board of Regents Policy VIII-2.20-Policy on Payment of Tuition and Fees, UMUC is responsible for the collection of student tuition and fees.
    2. This Policy applies to all students taking classes from UMUC. Students are responsible for payment to UMUC for all charges incurred.
    3. UMUC charges tuition and fees to all students who register for classes. Students are responsible to pay all charges incurred at the time of registration based on the date of registration.
      1. Early Registration
        1. Early registration occurs when a student registers for a class more than three weeks before the start date of the class.
        2. Students who register for a class during the early registration period must pay tuition and fees for the class exactly three weeks prior to the class start date.
      2. Delayed Registration
        1. Delayed registration occurs when a student registers for a class three weeks or fewer prior to the start date of the class.
        2. Students who register for a class during the delayed registration period must pay tuition and fees for that class upon registration with a five-day grace period.
      3. Exception Period
        1. Registration during the exception period occurs when a student registers for a class on or after the start date of the class.
        2. Students who register for a class during the exception period must pay tuition and fees for that class upon registration with a two-day grace period.
    4. All other charges, including but not limited to the admissions application fee and diploma fee, are due on the same day as the charge is incurred.
    5. Due dates are provided when the charges are incurred and referenced within the MyUMUC student portal. Please review the Payment Deadlines for more information.
    6. A student may not be permitted to register for a subsequent semester until all financial obligations are settled, including current semester tuition and fees, parking violations, library fines, and other miscellaneous charges. In addition, UMUC will deny all requests for transcripts, diplomas, tentative or official evaluations, and verification of enrollment as well as other services pending clearance of all charges as propagated by USM Policy.
  2. Tuition and Fees
    1. A student must pay all charges incurred regardless of whether an e-mail notification or e-billing statement is received. To confirm due date(s), a student should review his/her account activity details by logging into the MyUMUC student portal.
    2. Refunds of tuition are granted based on the date of official withdrawal from a course. The amount of tuition refund depends on the date of withdrawal. Not all fees are refundable regardless of the date of withdrawal. The list of fees eligible for refund as well as the dates of withdrawal that entitle students to a refund is published on the Schedule of Classes. Outstanding debts to UMUC will be applied against any refunds due. However, refunds for financial aid students will not be applied to a prior year balance without the student's written permission.
  3. Deferred Payment Plan
    1. To assist students in paying their tuition and fees, UMUC offers an interest-free deferred payment plan. Charges incurred under the Portfolio program (i.e. EXCL 301 and EXCL x001), including charges for posting of credits recognized during the evaluation, are not eligible for the deferred payment plan.
    2. A student shall pay a nonrefundable application fee to enroll in the deferred payment plan. The plan allows the student to pay his/her tuition and fees in installments. UMUC may select an outside vendor to administer the deferred payment plan. Application fees, payment schedules, and the vendor administering the deferred payment plan may be changed from time to time at UMUC's discretion. Students should obtain the details from the current Schedule of Classes.
  4. Temporary Extension for Financial Aid Recipients
    1. Students with Anticipated Financial Aid Awards will be given payment extension and their registration will be held until the financial aid application is fully reviewed and processed. If, for any reason, the financial aid awards disbursed for a financial aid applicant do not cover the student's charges, then the student is fully responsible for payment of the balance due on his/her student account. Failure to pay will result in suspension of UMUC services, including but not limited to transcripts and diploma requests, transfer credit evaluation, and commencement arrangements. Additionally, students will not be allowed to register for subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester until payment is made in full.
  5. Temporary Extension for Military/Veterans Students
    1. Students that have applied for Chapter 31 VA benefits or are expected to receive Tuition Assistance from their military branch will be given a payment extension and their registration will be held until we have either received payment in full from the DoD agency or UMUC has received notification that you are not eligible for 100 percent of the benefit. Once UMUC has been notified that a portion or all of the tuition and fees for a particular semester is the responsibility of the student, the student is expected to make payment immediately. Failure to pay will result in suspension of UMUC services, including but not limited to transcripts and diploma requests, transfer credit evaluation, and commencement arrangements. Additionally, students will not be allowed to register for subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester until payment is made in full.
  6. Deferred Third-Party Payment
    1. UMUC will accept an employer tuition assistance agreement from the student's employer as a guarantee for payment. View more information on how to submit the employer tuition assistance form.
    2. If, for any reason, an employer revokes eligibility (due to grades, ceased employment, etc.) or the Tuition Assistance does not cover the student's charges in full, then the student is fully responsible for payment of the balance due on his/her student account.
    3. Failure to pay will result in suspension of UMUC services, including but not limited to transcripts and diploma requests, transfer credit evaluation, and commencement arrangements. Students will not be allowed to register for subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester until payment is made in full.
  7. Referral of Delinquent Accounts to Collection Agency
    1. Accounts are delinquent when they are past due in excess of 90 days and UMUC has issued a final notice to the students. As an agency of the State of Maryland, UMUC will refer delinquent accounts to the State Central Collection Unit (SCCU) for collection as required by State law. At the time of referral, a minimum collection charge of 17 percent will be added to the balance of the account. UMUC will charge any additional cost incurred by UMUC during the collection process, such as attorney fees and court costs, to the balance of the student account.
  Current Policy Prior Policy
Policy Number 360.10 360.10
Date 9/11/17 4/3/17