Policy 353.20

Tuition Remission Procedures

Subject: Vice President and Chief Human Resources Officer

  1. Purpose and Applicability
    This Policy is adopted pursuant to the University System of Maryland Board of Regents Policies VII-4.10 and VII-4.20 which apply to regular and retired faculty and staff employees and/or their spouse and dependent children using the tuition remission benefit.

    This policy extends the tuition remission benefits afforded to UMUC Stateside employees under USM Policies VII-4.10 and VII-4.20 to the classification of employees identified within this policy.

  2. Overseas Regular and Overseas 12 Month Collegiate Faculty, Stateside Contingent II, and  Overseas Contingent III
    1. Regular Overseas Staff and Overseas 12 Month Collegiate Faculty
      The Regular Overseas Staff and Overseas 12 Month Collegiate Faculty and Overseas Retirees are eligible to receive Tuition Remission Benefits offered to Stateside Regular Staff and Stateside 12 Month Collegiate Faculty pursuant to VII 4.10 and VII 4.20.

      1. Overseas Regular Staff and Overseas 12 Month Collegiate Faculty may attend any USM Institution.
      2. Tuition remission shall be subject to the individual's admissibility to the program in which the courses are to be taken and to the other academic regulations of their home division governing student enrollment (for example, course prerequisites and registration deadlines).
      3. Overseas Regular Staff and Overseas 12 Month Collegiate Faculty shall be permitted to register for courses not to exceed 8 credits per semester.
      4. Part-time Overseas Regular Staff and Overseas 12 Month Collegiate Faculty who are employed at 50% or more time shall be permitted Tuition Remission for credits proportional to their percentage of service.
    2. Stateside Contingent II
      Tuition Remission is extended to Stateside Contingent II staff regardless of service that are employed 50% or more time. These employees may apply for tuition remission for classes offered and delivered at UMUC or UMCP. Dependents are not eligible.

    3. Overseas Contingent III
      Tuition remission is extended to Overseas Contingent III Staff employees that are employed 50% or more time. These employees may apply for tuition remission for classes offered and delivered at their home division, either UMUC Asia or UMUC Europe or classes delivered via distance education by the other UMUC divisions (including UMUC Stateside). Credit limits are the same as limits for Overseas Regular Staff and Overseas 12-Month Collegiate Faculty in Section A, 2 through 4.

  3. UMUC and USM Employees Enrolled in the UMUC MBA Program
    A tuition waiver benefit up to a maximum of four academic credits may be provided to employees who are eligible for tuition remission and enrolled in the MBA Program in the Graduate School of Management and Technology and courses offered during the winter term. This benefit is also available to eligible part time employees proportionate to their percentage of tuition. A covered employee may request a tuition waiver by completing the MBA Tuition Waiver Form.

  4. Spouses and Dependent Children
    1. Stateside and Overseas Regular and 12 Month Collegiate Faculty
      Eligible spouses and dependent children of Stateside and Overseas Regular Staff and 12 Month Collegiate Faculty are eligible for 100% tuition remission according to USM Policy VII-4.20 when they enroll at UMUC or 50% at a USM institution in courses toward a first undergraduate degree. Subject to the availability of funds, after completion of the semester in which the spouse or dependent child is enrolled, the employee may request reimbursement of the other 50% of tuition. The employee must submit a request for reimbursement to the UMUC Office of Human Resources and include a copy of the receipt for tuition paid and attest the spouse or dependent child:

      1. Received tuition remission in the amount of 50% of tuition,
      2. Was not eligible for and did not receive any financial aid, except loans, and
      3. Earned a grade of C or better in each course on the request and maintained a cumulative grade point average of at least 2.0.
      4. Statement or receipt showing that employee paid 50% of balance.
      5. Enrolled in a course load of at least 12 credits.
    2. Overseas Contingent III
      Subject to the limitations in this section, eligible spouses and dependent children of Overseas Contingent III Staff employees may receive tuition remission of 100% on courses toward a first undergraduate degree at the home division where the spouse or parent is employed, either UMUC Asia or UMUC Europe, or classes delivered via distance education by the other UMUC divisions (including UMUC Stateside).

      Tuition remission is available only after the Overseas Contingent III Staff employee has been in USM service for at least two benefit eligible years prior to the anticipated last date available for late registration for the semester under consideration.

      1. Limitations based on date of employment:
        1. Spouses and dependent children of eligible UMUC Asia/Europe employees whose period of employment began before January 1, 1990, can earn a first undergraduate degree or a graduate degree from any USM institution, subject to the provisions of the applicable policies at the attending USM institution and subject to the employee's FTE.
        2. Spouses and dependent children of eligible UMUC Asia/Europe employees whose period of employment began on or after January 1, 1990, and before July 1, 1992, may receive full tuition remission of 100 percent on courses toward a first undergraduate degree at UMUC (Stateside, Asia, or Europe).
          1. Such spouses and dependent children may attend another institution of the USM to which the student has been accepted with 50 percent tuition remission, with the approval of the president or designee: For students receiving 50 percent tuition remission under paragraph ii.1, above, the remaining 50 percent of tuition cost is the responsibility of the individual student.
        3. Spouses and dependent children of employees hired on or after July 1, 1992, must follow the guidelines as established in section III.B of this policy.
      2. The exercise of the benefit of tuition remission shall be subject to the individual's admissibility to the program in which the courses are offered and to the other academic regulations of the home division governing student enrollment.
  5. Exempt Programs and Fees
    1. Programs
      In addition to the Exempt Programs of Study identified in VII 4.10 and VII 4.20, the following UMUC programs are excluded from tuition remission: all executive degree programs, non-credit programs, and National Leadership Institute (NLI) programs.

    2. Fees or Surcharges
      Tuition remission does not include mandatory fees or surcharges (including fees for credits by exam, conference courses, textbooks, or other fees or surcharges that may apply), which remain the responsibility of the employee or spouse/dependent child. The admissions fee is waived for UMUC employees attending UMUC courses.

  Current Policy Prior Policy
Policy Number 353.20 353.20 and OS 26.00
Date 06/01/15 10/14/13 and 08/01/12