Appointment Documents in the MyUMUC Staff Portal

Adjunct faculty members and teaching assistants must review and accept an appointment document for each class they are teaching.

When the appointment document is available for review in the MyUMUC Staff Portal, an e-mail is sent to the e-mail address entered into the MyUMUC Staff portal.

Instructors receive an e-mail notification for each appointment document (one for each class assignment). Please respond to each notice you receive.

Electronic Signature Process

UMUC uses an electronic signature process. This appointment document and this appointment will not come into effect unless this appointment document is accepted by you electronically, not later than two weeks prior to the start of the Course.

Note: Once generated, the appointment document will be sent via e-mail to print and review. Appointment documents must be accepted, or declined, electronically. Keep the printed document for your records. DO NOT mail a copy of your appointment document to UMUC.

Accepting or declining the document

After the appointment document is printed and reviewed, click Accept or Decline.

• By accepting this document electronically, you acknowledge that you have reviewed and accepted the terms and conditions of the appointment document.
• If you accept, you will receive your pay as noted in your appointment document.
• If you decline, please indicate the reason and the Faculty Appointments department will be notified to review the appointment document.
• If you have selected Accept or Decline in error, or have questions about the document contents or this process, please send an e-mail with your full name, EMPL ID, course information and specific questions to facultyappts@umuc.edu.

Instructions to access, review and accept/decline appointment documents

1. Log into MyUMUC.
2. Click on the "To Staff Portal" link.
• If you are prompted for an INTRANET password, please enter the Intranet Username and password. If you do not have this generic information, you may access the Faculty Portal and retrieve it from the left menu.
3. Click on the "HR Self-Service" link.
4. Click on the "Appointment Documents" link.
5. Click on the yellow "Search" button. You should be taken to your Class Assignments screen.
• If you are presented with a list of employee records, select record "1" for overload classes with appointment documents.
6. Once on the Class Assignments page, locate the class for which you desire to print the associated document.
• If you do not see all your classes, click on the "View All" button near the top right corner and scroll down the page
7. Click on the yellow "Review Class Assignments" button for the desired class. A screen labeled "Document Generation by Class Section and Course ID" will appear.
   
8. Verify that the elements of the class inside the box are correct. Change your e-mail address, if necessary. (Note that changing your e-mail address on this screen does not affect your e-mail address on file with UMUC.)
9. Click the yellow "Generate Document" button. A gray window will appear stating, "The document for the selected class has been e-mailed."
10. Click the "OK" button in the gray window. A second gray window will appear with a reference number. NOTE THE REFERENCE NUMBER FOR TIMELY ASSISTANCE, IF NECESSARY.
11. Click "OK."
12. You will need to log into your e-mail account to access your document.
• Please note: If you receive the e–mail, but not the attachment, check your e–mail filters, pop-up blockers, and spam controls. Some organizations block attachments sent from originator addresses that are not individuals.
• The document will be e–mailed to you as a Portable Document Format (PDF) file. Adobe Reader is required to open PDF files. A free copy of Adobe Reader is available at: http://www.adobe.com/products/reader/.
13. After you print and review your appointment document, click Accept or Decline.
• If you accept, you will receive your pay as noted in your appointment document. Please note the deadline for acceptance is no later than two weeks prior to the start of the course.
• If you decline, please indicate the reason and the Faculty Appointments department will be notified to review the appointment document.
• If you have selected Accept or Decline in error, or have questions about the document contents or this process, please send an e-mail with your full name, EMPL ID, course information and specific questions to facultyappts@umuc.edu.
• Please note: With this electronic signature process, utilizing the Accept button, you DO NOT need to mail a copy of your document to UMUC. By accepting this document electronically, you have accepted the terms and conditions of the appointment document. Keep the printed document for your records.
14. Repeat instructions 7-14 for any additional class assignments by selecting the "Return to Class Assignments" button.