Appointment Documents in the MyUMUC Faculty Portal

Adjunct faculty members and teaching assistants must review and accept an appointment document for each class they are teaching.

When the appointment document is available for review in the MyUMUC Faculty Portal, an e-mail is sent to the campus e-mail address entered into the MyUMUC system.

Instructors receive an e-mail notification for each appointment document (one for each class assignment). Please access the appointment document page for each notice you receive.  To successfully access your appointment documents in the MyUMUC system, please be sure to disable any pop-up blockers in your Web browser before entering the Faculty Portal. 

Electronic Signature Process

UMUC uses an electronic signature process. This appointment document and this appointment will not come into effect unless this appointment document is accepted by you electronically, not later than two weeks prior to the start of the course.

Note: Once generated, the appointment document will be available to view in a pop-up window as a PDF and sent via e-mail to print and review. Appointment documents must be accepted, or declined, electronically. Keep the printed document for your records. DO NOT mail a copy of your appointment document to UMUC.

Accepting or declining the document

After the appointment document is reviewed and printed for your records, click Accept or Decline.

  • By accepting this document electronically, you acknowledge that you have reviewed and accepted the terms and conditions of the appointment document.
  • If you accept, you will receive your pay as noted in your appointment document.
  • If you decline, please indicate the reason, and the Faculty Appointments department will be notified to review the appointment document.
  • If you have selected Accept or Decline in error or have questions about the document contents or this process, please send an e-mail with your full name, EMPL ID, course information and specific questions to facultyappts@umuc.edu.

Instructions to access, review and accept/decline appointment documents

    1. Log into MyUMUC.
    2. Click on the "To Faculty Portal" link.
      • If you are prompted for an INTRANET password, please enter the Intranet username and password. If you do not have this generic information, you may access it by clicking on "Stateside Intranet Login Info" from the Faculty Links of Interest menu in the Faculty Portal.
    3. Click on the "Self Service" link.
    4. Click on the "Appointment Documents" link under Contract Center.
      • Alternately, you can navigate to this link by the following path: My Menu > Self Service > Contract Center > Appointment Documents, or Contract Center (at the top of the page) > Appointment Documents
    5. Click on the yellow "Search" button. You will be taken to your Class Assignments page.
      • If you are presented with a list of employee records, select record "1" for overload classes with appointment documents.
    6. Once on the Class Assignments page, locate the class for which you desire to print the associated document.
      • If you do not see all of your classes, you may need to use the scroll bar to view the bottom of the page, and/or click on the "View All" button near the top right corner.
    7. Click on the yellow "Review Appointment Document" button for the desired class. You will be provided some brief instructions regarding reviewing your course document.  The Appointment Document will be displayed as a PDF in a pop-up window once you click the "OK" button, as well as be e-mailed to you.
      • The document will be e–mailed to you as a PDF. Adobe Reader is required to open PDF files. A free copy of Adobe Reader is available online.
      • Note: If you receive the e–mail but not the attachment, check your e–mail filters, pop-up blockers and spam controls. Some organizations block attachments sent from originator addresses that are not individuals.
    8. After reviewing the letter, click the "Close" button to access the signature page.
    9. You will then see the Electronic Signature of Class Assignment" page. Use the scrollbar to view the bottom of the page and select Reprint, Accept or Decline. 
      • Clicking Reprint will regenerate the Appointment Document in PDF format for viewing and/or printing.  This will not accept or decline the appointment. 
      • If you accept, you will receive your pay as noted in your appointment document. Please note the deadline for acceptance is no later than two weeks prior to the start of the course.
      • If you decline, please indicate the reason, and the Faculty Appointments department will be notified to review the appointment document.
      • If you have selected Accept or Decline in error or have questions about the document contents or this process, please send an e-mail with your full name, EMPL ID, course information and specific questions to facultyappts@umuc.edu
      • Note: With this electronic signature process, utilizing the Accept button, you DO NOT need to mail a copy of your document to UMUC. By accepting this document electronically, you have accepted the terms and conditions of the appointment document. Keep the printed document for your records.
    10. Once you have accepted the Appointment Document, the date and time stamp acceptance will appear on the page in red. 
      • The document will be e–mailed to you as a PDF. Adobe Reader is required to open PDF files. A free copy of Adobe Reader is available online.
      • Note: If you receive the e–mail but not the attachment, check your e–mail filters, pop-up blockers and spam controls. Some organizations block attachments sent from originator addresses that are not individuals.
      • Repeat instructions 7-10 for any additional class assignments by selecting the "Return to the Previous Class Assignments Page" button.