Email Assistance: How Do I Add a Conference Room to my Calendar List in Outlook 2010?

Email Assistance: How Do I Add a Conference Room to my Calendar List in Outlook 2010?

In Outlook you have the ability to add a conference room to your calendar list even after being migrated to Google Mail. This article will walk you through the steps of adding conference room's calendars to your calendar list.

*Note: If you have been migrated to Google Main and have not setup Google Apps Sync for Microsoft Office please see Email Assistance: How Do I Setup Google Apps Sync for Microsoft Office Outlook (GASMO) for instructions.

Step 1
Open Outlook if do not already have it open. This can be done by double clicking on the icon on the desktop.
If you have been migrated to Google Mail please go to step 2 but if you have not please go to step 3.
Step 2
Please choose your Google Apps profile and then click Ok.
Step 3
Once Outlook has loaded you can access your calendar by clicking on the Calendar navigation button.
Step 4
From the Calendar page click the Open Calendar button and choose From Room List.
Step 5
Type the name of the room in the search bar. This should automatically select it in the list.
*Note: If you have been migrated to Google Mail you may have to switch your address book to the Global Address Book.
Step 6
Once you have located the room and have it selected click the Rooms -> button to add it to your calendar list.
*Note: You can add multiple rooms by following steps 5 and 6 again until you have added all of the rooms you would like.
Step 7
After you have added all of the rooms that you wanted click Ok.
Step 8
You will be taken back to the calendar. The conference room's calendars should now show up in the Rooms section of your calendar list.