Policy 158.00 - Academic Levels of Progress

This Replaces
File: 158.00 158.00
Date: 03/13/14 10/17/12

ORIGINATOR: Provost and Chief Academic Officer

SUBJECT: Academic Levels of Progress

  1. Purpose
    1. The purpose of this policy is to define the academic levels of progress requirements for undergraduate and graduate students.
  2. Scope
    1. This policy applies to all UMUC undergraduate students (Section III. (A)) and graduate students (Sections III. (B) and (C)).
    2. In addition to meeting the academic levels of progress outlined in this Policy, undergraduate financial aid recipients are required to meet the satisfactory academic progress standards outlined in UMUC Policy 220.30 – Financial Aid Satisfactory Academic Progress Standard – Undergraduate Students – and graduate financial aid recipients are required to meet the satisfactory academic progress standards outlined in UMUC Policy 220.31 – Financial Aid Satisfactory Academic Progress Standard – Graduate Students.
    3. For the admission status descriptions of undergraduate students, see UMUC Policy 210.00-Undergraduate Admissions Policy. For the admission status descriptions of graduate students, see UMUC Policy 170.10 – Graduate Admissions Policy.
  3. Policy
    1. Undergraduate Levels of Progress
      1. Introduction
        1. At the end of every term, each undergraduate student's cumulative grade-point average (GPA) is computed on the basis of all graded UMUC courses to determine the level of academic progress. There are four levels of academic progress: (I) satisfactory, (II) warning, (III) probation, and (IV) dismissal.
        2. Based on the academic level of progress, the appropriate student affairs unit will notify undergraduate students, in writing, who receive an academic warning, are placed on probation, or are academically dismissed.
      2. Levels of Academic Progress
        1. Satisfactory
          1. Satisfactory academic progress is a cumulative GPA of 2.0 or higher.
        2. Warning
          1. A student who has attempted 15 semester hours or more at UMUC and whose cumulative GPA is less than 2.0 will be placed on academic warning. The student will remain on academic warning as long as the cumulative GPA is less than 2.0 and the semester GPA is 2.0 or better.
          2. A student who attempts 15 semester hours or more in a period of at least two semesters and earns no quality points will receive an academic warning regardless of the cumulative GPA average.
          3. A student on academic warning is limited to a maximum enrollment of 7 semester hours per semester or to a maximum of 4 semester hours per session.
        3. Probation
          1. A student on academic warning or admitted on provisional status (see Policy 210.00 Undergraduate Admissions Policy) whose semester GPA is less than 2.0 will be put on probation.
          2. A student on probation whose semester GPA is 2.0 or better, but whose cumulative GPA is less than 2.0, will return to academic warning or provisional status.
          3. A student on probation is limited to a maximum enrollment of 7 semester hours per semester or to a maximum of 4 semester hours per session.
        4. Dismissal
          1. A student on probation whose semester GPA is less than 2.0 will be dismissed.
          2. Regardless of cumulative GPA, a student who has maintained an average of at least 2.0 during a particular semester or trimester will not be dismissed at the end of that period.
      3. Reinstatement
        1. Students who are academically dismissed are not eligible to register again for UMUC courses until after they are reinstated.
        2. Students seeking reinstatement are required to wait at least one semester from their dismissal before  requesting reinstatement.
        3. Students are limited to two reinstatement requests within two academic years.
        4. Requests from UMUC stateside undergraduate students should be addressed to the Reinstatement Committee and emailed to reinstatements@umuc.edu.  Before requesting, students must contact the Center for Student Success at reinstatements@umuc.edu.  The Center for Student Success will assist the students with the next steps in the process.
        5. Requests from UMUC-Europe and UMUC-Asia students should be addressed to the respective Offices of the Registrar.
        6. After all the required steps are completed, the student will receive a written response.  Reinstated students will be immediately placed on academic warning.  Additionally, other conditions may be placed on students who have been approved for reinstatement including, but not limited to, enrollment in an appropriate course, Mentoring Program, and tutoring, etc.
    2. Graduate Levels of Progress – Masters Degrees and Certificates
      1. Introduction
        1. At the end every term, the cumulative grade-point average (GPA) and academic records for graduate students are reviewed to determine academic standing.
      2. Good Academic Standing
        1. Good academic standing is defined as a cumulative GPA of 3.0 or higher and no final grades of F.
      3. Academic Probation
        1. A student is placed on academic probation when the academic standing review reveals a cumulative GPA below 3.0 or a final grade of F.
        2. Students on academic probation because of a GPA below 3.0 must raise the cumulative GPA to 3.0 or higher by the end of the next term of enrollment. Failure to do so results in academic dismissal.
        3. Students on probation because of a final grade of C must repeat the course in which the C was earned the next term of enrollment.
        4. Students on probation because of a final grade of F must repeat the course in which the F was earned the next term of enrollment unless the grade results in academic dismissal (See Section III.B.4)
      4. Academic Dismissal
        1. Students have one term on academic probation and one opportunity to raise the GPA to 3.0 or successfully repeat a grade of F. A student on academic probation who fails to raise the cumulative GPA to 3.0 or higher or fails to successfully repeat a grade of F is academically dismissed.
        2. Students academically dismissed from a graduate program are not eligible for readmission to a UMUC graduate program except under the conditions of Reinstatement in Section III.B.6 of this policy.
      5. Grades of F
        1. Any course in which a final grade of F is earned must be repeated in the next term of enrollment unless the grade results in academic dismissal.
        2. No grade of F may remain on the student transcript at the time of program completion, regardless of GPA.
      6. Reinstatement
        1. A student on academic probation who does not attend a graduate course for a period of at least 7 consecutive years from the last date of attendance may request a one-time reinstatement to begin a program anew.
        2. A student who has been academically dismissed may request a one-time reinstatement after a period of at least 7 consecutive years from the last date of attendance to begin a program anew.
        3. Students should contact their advisor to discuss reinstatement options.
        4. Prior grades and credits earned will not apply toward the new program of a reinstated student.
    3. Graduate Levels of Progress – Doctoral Levels of Progress
      1. Introduction
        1. The cumulative GPA for the doctoral program is calculated and reviewed at the end of every term of enrollment.
      2. Good Academic Standing
        1. A cumulative GPA of 3.0 is required to remain in good academic standing.
      3. Academic Probation
        1. A course in which a grade of C is earned must be repeated in the next term of enrollment and a grade of B or better must be earned to restore the GPA to a minimum of 3.0. Students may exercise the repeat option only once.
        2. A Doctor of Management (DM) student who receives a second grade of C will be dismissed from the DM program.
      4. Dissertation Courses
        1. A DM student who receives a grade of U in a dissertation course (DMGT 890/891/892) must repeat that dissertation course and earn a grade of S in order to continue in and successfully complete the DM program.
        2. After receiving a grade of U, students may repeat the dissertation course only once. A DM student who receives a second grade of U will be dismissed from the DM program.
      5. Comprehensive Examinations
        1. DM students must successfully complete a comprehensive examination at the end of each doctoral content course (all non-dissertation courses except DMGT 600).
        2. A DM student who fails a first comprehensive examination has one opportunity to repeat the exam. A DM student who fails a second comprehensive exam for the same content course will be dismissed from the DM program.
      6. Academic Dismissal
        1. A grade of F, a second grade of C or U, or failure on the retake of a comprehensive exam will result in dismissal from the DM Program, regardless of GPA. Students dismissed from the doctoral program are not eligible for readmission to the doctoral program.
      7. Satisfactory Academic Progress
        1. In addition to meeting the academic levels of progress outlined above, DM students who receive financial aid are required to meet the satisfactory academic progress standards outlined in UMUC Policy 220.31 – Financial Aid Satisfactory Academic Progress Standard – Graduate Students.
      8. Degree Completion Timeline
        1. All courses and requirements for the doctoral degree must be completed within seven years from the first semester of enrollment in the DM program.