Policy 170.72 - Course Withdrawal Policy

  This Replaces
File: 170.72 170.72
Date: 12/17/12 6/22/12

ORIGINATOR: Office of the Registrar

SUBJECT: Course Drop and Withdrawal Policy

  1. Definitions
    1. Drop
      • Students taking courses through UMUC are permitted to drop a course within the timeframe specified herein.
      • A drop means that the course will not appear on the student's transcript, and the tuition and non-application fees will be fully refunded.
    2. Withdrawal
      • After the drop period has passed, students taking courses through UMUC are permitted to withdraw from a course until 65 percent of the course has been completed (see the Academic Calendar for specific withdrawal deadlines and applicable dates).
      • A withdrawal means that students will receive a "W" grade for the course and will be responsible for all fees and all or a portion of the tuition.
      • Please refer to the withdrawal policies in Asia and Europe for specific information about the timeframe to withdraw from course offerings in the overseas divisions.
  2. Policy for Drop and Withdrawal
    1. Students must follow drop and withdrawal procedures and deadlines.
    2. Only students themselves are permitted to execute a drop or withdrawal from one or more course. Students who do not withdraw within the stated deadlines and in accordance with this policy will receive the grade earned for that course and forfeit any tuition refund.
    3. Students receiving financial aid who plan to withdraw have the responsibility to follow UMUC's withdrawal procedures and should refer to UMUC Policy 220.60 – Federal Financial Aid Return of Funds Policy or contact their Financial Aid Office for more information. Please be advised that if a student receiving financial aid withdraws from a course, there may be financial penalties. To learn more about the Federal Return of Funds Policy, please visit the Return of Title IV Funds Information. 
  3. Refunds for Drop and Withdrawal: The amount of tuition that students are refunded is based on the date of the drop or withdrawal.
    1. Drop
      • Students who drop in accordance with the stated deadline will be allotted a full tuition and non-application fee refund.
      • Students will be responsible for all fees and all or a portion of the tuition if they drop outside of the stated deadlines, as this would be considered a withdrawal.
      • For information regarding deadlines for dropping courses and corresponding tuition refunds, please refer to Refund Policies.
    2. Withdrawal
      • Students who withdraw after the drop period will be responsible for all fees and all or a portion of the tuition.

        For information regarding deadlines for withdrawal and corresponding tuition refunds, please refer to Refund Policies.
  4. Exceptions – Special Circumstances
    1. Generally: Students may request an exception to the drop or withdrawal refund deadlines outlined herein when special circumstances prevent compliance with the published deadlines.
      Please note: Exceptions to the Course Drop and Withdrawal Refund Policy will not be granted based on the following circumstances because these issues have their own processes for resolution:
      • Academic issues (e.g., dissatisfaction with grades, courses or instructor)
      • Residency disputes (i.e. classified as "out-of-state" for tuition purposes)
      • Readmission to UMUC
    2. Criteria: Students seeking an exception must show all of the following:
      1. A direct "cause and effect" relationship between the student's extenuating circumstances and the inability to meet drop deadlines or the student's inability to continue his/her course(s) (which would be considered a withdrawal);
      2. The extenuating circumstances were severe, not foreseeable and/or could not have been reasonably prevented during the time period in question; and
      3. Relevant documentation from an approved authority to support the student's claim.
    3. Process: Students must request exceptions to this policy by completing and submitting a Request for Exception to Course Drop and Withdrawal or Refund Policies. This form must be submitted with all supporting documentation within 90 days from the last day of the term during which the circumstance occurred. Failure to submit a Request for Exemption Form and supporting documentation within the required time frame will result in an automatic denial. Decisions on exceptions will be determined on a case-by-case basis.
    4. Appeals: Students whose requests for exceptions to this policy are denied may appeal the decision within 30 calendar days of the date on the denial letter. Appeals not submitted within 30 calendar days will not be considered. Appeals must be directed to the Office of the Registrar. Students are not permitted to raise new issues that were not included in their original request. The appeal must include at least one of the following:
      • A statement explaining why the denial was made in error; and/or
      • The submission of new/additional information pertaining to the original request.