Policy 360.10 - Student Financial Obligations

  This Replaces
File: 360.10 360.10
Date: 8/5/14 7/1/03

ORIGINATOR: Associate Vice President, Student Finance

SUBJECT: Student Financial Obligations

  1. Payment of Financial Obligations
    1. Pursuant to the Board of Regents Policy VIII-2.20-Policy on Payment of Tuition and Fees, UMUC is responsible for the collection of student tuition and fees.
    2. This Policy applies to all students taking classes from UMUC.UMUC charges tuition and fees to all students who register for classes. Students are responsible to pay all charges incurred at the time of enrollment, but will receive a grace period up to 10 days for payment arrangements to be finalized.  Please review the Payment Deadlines for more information.  Failure to pay by the end of your grace period may result in the student registration being canceled or the student being disenrolled.
    3. A student may not be permitted to register for a subsequent semester until all financial obligations are settled, including current semester tuition and fees, parking violations, library fines, and other miscellaneous charges. In addition, UMUC will deny all requests for transcripts, diplomas, tentative or official evaluations, and verification of enrollment, as well as other services pending clearance of all charges as propagated by USM Policy.
  2. Tuition and Fees
    1. A student must pay the tuition and applicable fees to hold his/her class registration, regardless of whether a bill is received. The grace period is by individual class and can vary depending on enrollment.  To confirm due date (s), a student should review his/her account activity details by logging into the MyUMUC student portal at my.umuc.edu.
    2. Refunds of tuition are granted based on the date of official withdrawal from a course. The amount of tuition refund depends on the date of withdrawal. Not all fees are refundable regardless of the date of withdrawal. The list of fees eligible for refund as well as the dates of withdrawal that entitle students to a refund is published on the Schedule of Classes. Outstanding debts to UMUC will be applied against any refunds due. However, refunds for financial aid students will not be applied to a prior year balance without the student's written permission.
  3. Deferred Payment Plan
    1. To assist students in paying their tuition and fees, UMUC offers an interest-free deferred payment plan. Charges incurred under the excel evaluation program, including charges for posting of credits recognized during the evaluation, are not eligible for the deferred payment plan.
    2. A student shall pay a non-refundable application fee to enroll in the deferred payment plan. The plan allows the student to pay his/her tuition and fees in installments. UMUC may select an outside vendor to administer the deferred payment plan. Application fees, payment schedules, and the vendor administering the deferred payment plan may be changed from time to time at UMUC's discretion. Students should obtain the details from the current Schedule of Classes.
  4. Temporary Extension for Financial Aid Recipients
    1. Students with Anticipated Financial Aid Awards will be given payment extension and their registration will be held until the financial aid application is fully reviewed and processed. If, for any reason, the financial aid awards disbursed for a financial aid applicant do not cover the student's charges, then the student is fully responsible for payment of the balance due on his/her student account. Failure to pay will result in suspension of UMUC services including but not limited to transcripts and diploma requests, transfer credit evaluation and commencement arrangements.  Additionally, students will not be allowed to register for subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester, until payment is made in full.
  5. Temporary Extension for Military/Veterans students
    1. Students that have applied for Chapter 31 VA benefits or are expected to receive Tuition Assistance from their military branch will be given a payment extension and their registration will be held until we have either received payment in full from the DOD agency or  UMUC has received notification that you are not eligible for  100% of the benefit.  Once UMUC has been notified that a portion or all of the tuition and fees for a particular semester is the responsibility of the student, the student is expected to make payment immediately.  Failure to pay will result in suspension of UMUC services including but not limited to transcripts and diploma requests, transfer credit evaluation and commencement arrangements.  Additionally, students will not be allowed to register for  subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester, until payment is made in full.
  6. Deferred 3rd party payment
    1. UMUC will accept a Tuition Assistance agreement from the student's employer as a guarantee for payment. For more information on how to complete the Tuition Assistance form and where to submit, please visit http://www.umuc.edu/students/payments/thirdparty/employer.cfm.
    2. If, for any reason, an employer revokes eligibility (due to grades, ceased employment, etc.) or the Tuition Assistance does not cover the student's charges in full, then the student is fully responsible for payment of the balance due on his/her student account.
    3. Failure to pay will result in suspension of UMUC services including but not limited to transcripts and diploma requests, transfer credit evaluation and commencement arrangements.  Students will not be allowed to register for subsequent semesters and may be disenrolled from courses that the student may have registered for in the following semester, until payment is made in full.
  7. Referral of Delinquent Accounts to Collection Agency
    Accounts are delinquent when they are past due in excess of ninety days and UMUC has issued a final notice to the students. As an agency of the State of Maryland, UMUC will refer delinquent accounts to the State Central Collection Unit (SCCU) for collection as required by State law. At the time of referral, a minimum collection charge of 17% will be added to the balance of the account. UMUC will charge any additional cost incurred by UMUC during the collection process, such as attorney fees and court costs, to the balance of the student account.