Policy 420.70 - Reimbursement to Employees of Differential for Meals During Extra-time Work Periods

  This Replaces
File: 420.70 420.70
Date: 10/14/13 10/1/96


ORIGINATOR: Office of Human Resources

SUBJECT: Reimbursement to Employees of Differential for Meals During Extra-Time Work Periods

  1. Nonexempt Employees
    The customary workday for Nonexempt Staff is eight hours. Payment of overtime compensation for nonexempt personnel is governed by University Personnel Regulations. However, work in addition to the individual's normal workday may impinge on a second mealtime, in which case the following policy providing for reimbursement of differential applies. The differential is judged to be a fair amount to cover the difference in costs of eating at home and of buying a prepared meal.

    Policy
    A nonexempt employee who is required to work through a second mealtime within a single working day for that employee is entitled to compensation, which may be in kind, for the second meal, provided that the second meal is not within the normal workday or part of normal compensation.

    This policy is to apply only if all of the following conditions prevail:
    1. The extra overtime work is undertaken at the prior written request of the employee's supervisor.
    2. The second meal is not within the employee's normal workday but during extra time and is not part of usual compensation.
    3. The employee is to work at least two and one-half hours beyond the normal workday.
      Note: If the employee is scheduled to return to work after the second meal break, the break is to be taken at a time mutually agreeable to the employee and the supervisor.
    4. The employee's workday is continuous, that is, the employee has not been granted by the supervisor sufficient time to go home, eat and return.
    5. The employee is not paid for the time taken for the meal.
    6. Compensation is at prescribed rates if not provided in kind.
    7. If the employee is in extra-time status on Saturday or Sunday, compensation for meals within this policy is to include the first mealtime, usually lunch, provided that the extra time is of at least five hours duration. The rates of differential reimbursement for meals are as follows:
      • Lunch $2.50
      • Dinner $4.50
      unless the employee is in official travel status and away from campus, in which case the rates established for travel status will apply.
  2. Associate Staff and Academic Administrators
    The minimum workday for Associate Staff is eight hours. For Academic Administrators the minimum workday may impinge on a second mealtime, in which case the following policy providing for reimbursement of differential applies. The differential is judged to be a fair amount to cover the difference in costs of eating at home and of buying a prepared meal.

    Policy
    An Associate Staff member or Academic Administrator who is required to work through a second mealtime within a single working day for that employee is entitled to reimbursement, which may be in kind, for the second meal, provided that the second meal is not within the normal workday or part of normal compensation. This policy is to apply only if all of the following conditions prevail:
    1. The extra-time work is undertaken at the prior written request of the employee's supervisor.
    2. The second meal is not within the employee's normal workday but during extra time and is not part of usual compensation.
    3. The employee is to work at least two and one-half hours of extra time beyond the normal workday.
      Note: If the employee is scheduled to return to work after the second meal break, the break is to be taken at a time mutually agreeable to the employee and the supervisor.
    4. The employee's workday is continuous, that is, the employee has not been granted by the supervisor sufficient time to go home, eat and return.
    5. Compensation is at prescribed rates if not provided in kind.
    6. If the employee is in extra-time status on Saturday or Sunday, compensation for meals within this policy is to include the first mealtime, usually lunch, unless the employee is on official travel status and away from the campus, in which case the rates established for travel status will apply.