Exam Submission Instructions for Faculty

Submitting Final Exams to Exams and Testing Services

1. Log into MyUMUC with your User ID and Password. (If you do not know your login information, please contact Faculty Services at facultyservices@umuc.edu.)

2. Click To Faculty Portal > Faculty Self-Service > MyAcademics > Course Management > DE Final Exam Posting—SUS Only.

3. Review all of the information displayed on the screen.

4. Check the posting start and end dates.

5. Verify the end date to edit posting. (Up to that date you can replace the exam you have submitted or make changes to the cover sheet.)

6. Double check your list of classes to ensure it is correct (courses without a proctored final such as EXCL or LIBS 150 will not appear in this listing).

7. If your class has a common exam, it is available for review in your WebTycho 999 classroom, which can be found by logging in to WebTycho. You will need to download it, review it, and post it in the exam submission database. Please direct questions about your class's common exam to your academic director/department.

8. The address fields in the exam submission database in the MyUMUC Faculty Portal are required. Should your address change again, it is your responsibility to make sure that your students' exams are sent to you.

9. Begin the posting process by clicking on Post Exam.

10. Complete the cover sheet instructions to:

    • Indicate the total number of pages for the exam including cover sheet if both A and B versions are the same – if not, leave blank.

    • Check if a calculator can be used.

    • Check if you’d like us to add an exam booklet or scantron sheet. Please provide additional instructions so we order the correct scantron sheet.

    Computers, PDAs, cell phones, and pagers are not permitted in any testing facility. Do not instruct your students to bring any electronic devices into a final exam session. Proctors will take all electronic devices from students and hold them until the exam is completed.
    
    All distance education final exams are three hours in length.

11. Browse your files to attach your exams.

• Exams must be attached as Word (DOC), PDF, RTF or HTML files only.

• If you use a program such as ExamView, please be sure that the file you submit is one of the above file types.

• When using Microsoft Word 2007, be sure to save your file as "Word 97-2003" and not in the .DOCX file format. Please visit WebTycho Help and Support for more information.

• While there is not a file size limit, we have noticed that the system tends to have problems with attachments more than 2 MB in size. Please take note of the size of your files. Please note that zipping your files will NOT work.

• Submit versions A and B; you are required to submit A and B versions or an error message will be generated.

• If you’d like to stop and start over now or at another time hit Cancel and you will be taken back to the previous page.

The exam submission process is now complete.

Frequently Asked Questions

Do I have to submit A and B versions?
Yes, the School of Undergraduate Studies requires each faculty member to submit two versions of each exam. They will be distributed at random to the students.

How does the Edit feature work?
This new system allows you to go into DE Final Exam Posting—SUS Only and make changes to the instructions on the cover sheet or replace an exam you have previously submitted. You can edit until the Edit deadline date.

Will you be sending out any reminders as the closing date draws near?
Yes, the system will generate an automatic e-mail message to you, with a cc to your academic director, 72 hours before the submission deadline reminding you to post your exams.

What if I miss the deadline?
The system will generate a second e-mail message to you, with a cc to your academic director, giving you specific instructions and a time limit to complete the process. Given the size of our DE enrollment your compliance with the posting schedule is extremely important.

I live outside the U.S. and I’d like my exam sent to an address other than my permanent one. What should I do?
At this point, the system is set up to only accept U.S. addresses. Please send your delivery instructions to exams@umuc.edu and we’ll take care of this for you.

Please note that classroom instructors do not submit their exams to Exams and Testing Services.

Getting Your Exams Back from Exams and Testing Services

Exams Administered at Regional Centers
Exams administered to students at one of the UMUC regional centers around Maryland are sent back to our offices for processing. These exams are then sent via UPS or Federal Express to faculty at the address listed in our current faculty database or the alternate address selected during the exam submission process.

Exams Administered at Alternate Sites with Individual Proctors
Exams administered to students by their chosen, approved proctor (alternate site exams) are not mailed back to our offices, but to the individual instructor. When the exams are initially mailed to individual proctors, they contain a self-addressed stamped envelope with the return address for the relevant instructor. The proctor is instructed to mail each individual exam in the envelope provided so that it reaches the instructor directly.

What Your Students Need to Do

Please note that we provide information regarding the distance education student exam registration process because it is helpful if the instructors promote this within their online classrooms. Please post a reminder about registering for final exams by the deadline in the Announcements sections of your online course.