Procedure for Late Grade Changes

 

Late Grade Changes

Normally, no grade changes are allowed after four months, including the change of an I that has automatically become an F. Faculty should set deadlines for completion well in advance of the deadline, in order to allow time for grading final work and submission of the final grade.

Any changes after that time require special approval by the Dean’s Office. This procedure therefore applies only in extraordinary cases with documented rationale.

Submission of Late Grade Change

If the late grade change results from an extension of an Incomplete beyond the deadline, the extension must be specifically requested by the student. The faculty member retains the right to support or deny that request and should not support it except in extraordinary circumstances. If completion requires a make-up exam, see procedures below.

The grade change must be submitted on the paper grade change form. Electronic grade changes are blocked after the deadline.

The change must be accompanied by a written explanation of the reason for the late submission, with appropriate documentation. The faculty member may send the change by email to the academic director, with a request to submit the paper form on his/her behalf, or may send the paper form directly. However, the academic director should be informed of the late submission.

The change must be sent to the Associate Dean, Academic Affairs. She has the option to approve, deny or request further documentation. If she has already approved the request in advance, that email should be attached.

If approved, the Associate Dean will send the change to the Registrar’s Office for processing.

Make-up Exams

The faculty member may deny the request for a make-up exam after the deadline. However, if the faculty member supports the request, s/he should e-mail permission and instructions on completion to the Associate Dean, with a cc to the student, the Academic Director, and the Testing Center Coordinator. The e-mail should specify the course/section number and the explanation for the request.

The Associate Dean will e-mail her decision (approval to proceed or denial of request) to the student with cc to the faculty member, Academic Director, and the Testing Center Coordinator. The e-mail will specify that the approval expires after 30 calendar days.

If request is approved, the faculty member will e-mail the make-up exam to the Testing Center Coordinator within seven calendar days.

If the extension requires student access to the original WebTycho class including course modules as well as conferences and assignments, the faculty member should contact the Academic Director to request that access.

Student is responsible for coordinating exam arrangements, at Adelphi or alternative site, with the Testing Center Coordinator. Coordinator will determine a final “take-by” date within the 30-day period.

Upon receipt of the completed exam, faculty member will submit the new grade as above.