Satisfactory Academic Progress (SAP)

Federal law requires University of Maryland University College students who apply for and/or receive financial aid to meet the university's requirements for satisfactory academic progress in order to remain eligible for financial aid.

At the conclusion of every spring semester, we assess the academic performance of each student to ensure he or she is making satisfactory academic progress toward completing a degree. You must meet the SAP requirements for the school in which you're enrolled. If you don't meet these requirements, you will not be eligible to continue receiving financial aid.

What Does SAP Stand for?


Overview of 2015-16 SAP Policy

 

Minimum GPA

Minimum Cumulative Completion Rate for Total Credit Hours Successfully Completed

Maximum Time Frame to Complete Degree Requirements

Undergraduate Student

2.0

67% of attempted credit hours

Program must be completed within a time frame no longer than 150% of the published length of the academic program, as measured by credits attempted and including transfer credits. Example: For a 120-credit program, the maximum number of credits attempted by a student cannot exceed 180 credits.

Graduate Student

3.0

50% of attempted credit hours

Graduate students must complete their educational programs within a time frame of no longer than 200 percent of the published length of the educational program, as measured by the credits attempted and including transfer credits. For example, a student must complete his or her program before attempting a maximum of 72 credits for a 36 credit program.

Read the complete 2015-16 policy for undergraduates, Financial Aid–Satisfactory Academic Progress–Undergraduate.

Read the complete 2015-16 policy for graduates, Financial Aid–Satisfactory Academic Progress–Graduate.


Where Can I Find Information on SAP?


How to Determine Your Program Completion Rate

To determine your program completion rate, you will need to know the total number of credits you have attempted to take at UMUC and the total number of credits you have successfully completed (including any transfer credits accepted by UMUC). You can find this information by logging into your MyUMUC Student Portal:

  1. Log into Student Center.
  2. Click on My Academics.
  3. Click on View my Unofficial Transcript.
  4. Select Report Type.
  5. Click View Report.
  6. Scroll down to the very bottom to find Credits Attempted and Credits Earned.
  7. To calculate your completion rate, divide the total number of completed credits by the total number of credits attempted:

 completion

Examples of SAP Evaluations

Example 1:

An undergraduate student attempted a total of 18 credits in the semesters prior to spring 2015. She earned all As and Bs, but she also earned an F for one course.  She took the semester off for spring 2015. Her SAP was calculated at the end of the spring 2015 semester to determine her eligibility for financial aid beginning with the summer 2015 semester.

  • This student’s GPA would be a 2.83.
  • Her completion rate would be 83%, because she completed 15 out of the 18 credits that she attempted.
  • Her GPA and completion rate meet SAP requirements.
  • This student will be eligible for aid for summer 2015, fall 2015, and spring 2016.
  • Her SAP would be re-evaluated again at the end of the spring 2016 semester.

Example 2:

An undergraduate student was enrolled for both the fall 2014 semester and the spring 2015 semester. She registered for 6 credits (two courses) for each semester. During the fall semester she earned a B and a C. During the spring semester she withdrew from both spring 2015 courses. Her SAP was calculated at the end of the spring 2015 semester to determine her eligibility for financial aid beginning with the summer 2015 semester.

  • This student’s GPA would be a 2.5.
  • Her completion rate would be 50%, because she only completed 6 out of the 12 credits that she attempted.
  • Even though her GPA meets the SAP requirement, she does not meet the minimum completion rate requirement.
  • She would not be eligible for aid for the summer semester.
  • She would not be eligible to file an appeal because she is unable to meet SAP in one semester. If she enrolled half-time and earned credit for both courses, her completion rate would be 66.66% (12 out of 18 credits).
  • This student would need to enroll and pursue alternative payment options until she can meet SAP requirements within one semester, at which time she could submit a SAP appeal.

Example 3:

A graduate student was enrolled for the fall 2014 semester and the spring 2015 semester. During the fall semester she enrolled for 9 credits and earned three Bs. During the spring semester she enrolled for 12 credits and withdrew from all of her classes. Her SAP was calculated at the end of the spring 2015 semester to determine her eligibility for financial aid beginning with the summer 2015 semester.

  • This student’s GPA would be a 3.0.
  • Her completion rate would be 42%, because she only completed 9 out of the 21 credits that she attempted.
  • Even though her GPA meets the SAP requirement, she does not meet the minimum completion rate requirement.
  • She would not be eligible for aid for the summer semester.
  • She would be eligible to file an appeal since she can meet SAP in one semester. If she enrolled half-time and earned credit for both courses, her completion rate would be 55% (15 out of 27 credits).
  • If the student files an appeal and her appeal is approved, her SAP would be re-evaluated at the end of the fall 2015 semester. If SAP requirements can be met at that time, she would be eligible for financial aid for the spring 2016 semester. If SAP requirements are still not met by the end of the fall 2015 semester, then she would retain her aid for the fall 2015 semester, but she would not be eligible for aid for the spring 2016 semester.

Appealing Suspension of Your Financial Aid

Unexpected events can happen in life that may prevent you from successfully completing your coursework as planned. If you have experienced an event that has affected your academic performance, you were placed in Financial Aid Denied Status, you may submit a Financial Aid Satisfactory Academic Progress Appeal. Your appeal will be reviewed to confirm if your extenuating circumstance happened within the semester that you failed to meet the minimum SAP requirements.  

Circumstances That May be Eligible for Financial Aid SAP Appeal

Appeals will be considered for circumstances that fall into one of the following four categories:

  1. Personal injury, unexpected illness, physical disability, or victim of a crime
  2. Death or illness of an immediate family member
  3. Separation/divorce
  4. Work-related difficulties or other extenuating circumstances


Please note: If you cannot mathematically regain SAP standards within one semester, your appeal will not be considered.

How to Submit a SAP Appeal

When submitting a Financial Aid SAP appeal, please make sure to include the following:

  • Satisfactory Academic Progress Appeal Form, signed and dated on second page.
  • A signed statement detailing the extenuating circumstance that has affected your academic progress at UMUC.
  • Documentation that supports your claim of an extenuating circumstance (i.e. medical statement from doctor, court documents, police reports, etc.)

UMUC’s Financial Aid Office will not accept or review incomplete appeals. The appeal form and all required documentation must be received by the appropriate filing deadline for each semester. If your appeal is received after the deadline, it will be reviewed for the following semester. 

Semester

Deadline

Fall

October 1

Spring

March 1

Summer

July 1

Appeals may be submitted to the Financial Aid Office via help.umuc.edu.

After your completed appeal is received, a decision will typically be rendered in 10 business days. You will be notified of the outcome by e-mail.  All appeal decisions are final.

Please note: A SAP appeal is not the same as an academic appeal. If you would like to learn more about academic appeals, visit Exceptions to Course Drop and Withdrawal and Refund Policies.