Email Assistance: How Do I Create a New Meeting In Outlook 2010?
The main feature of Outlook's Calendar is the creation of meetings. You will be able to book a room(s) for your meeting and add attendees. This article will walk you through the steps of creating a meeting in Outlook 2010
First open Outlook. This can be done a couple of ways but the fastest way would be to double click on the Outlook icon that is on your desktop.
If you do not have an icon on your desktop please click the Start button and then go to All Programs. Locate the Microsoft Office folder and click it. Outlook should be listed there.
|Please choose your Google Apps profile from the list of profiles in the Choose Profile window. Once it has been selected click OK.|
|When Outlook opens up your mail folder list will be on the left (by default). The Navigation buttons will be to the bottom left of the screen. Please click on the Calendar button.||
|This will take you to the Calendar section in Outlook.|
|From the Home tab please click on the New Meeting button.|
|The new meeting window will open and this is where you will fill out all of the information for your meeting.|
|To book a room and add attendees please click on the Scheduling button in the Meeting tab.|
|You will be taken to the Schedule view which will show you the availability of the attendees and room(s) that you have added. To add an attendee or room please click the Add Others button and select Add from Address Book.|
The Select Attendees and Resources window will open.
To add attendees just search their name in the search box in the top left hand side of the window. Once you have found them click on their name and click either Required or Optional.
|To book a room you will need to first search the rooms the same way you did with the attendees. Once you have located the room you wish to use click it and then click the Resources button.|
|When you have added all of your attendees and booked the room(s) please click Ok. |
|You will be taken back to the Schedule window. Your attendees and room(s) will be listed to the left and to the right you will see the availability of each individual.|
|Now that you have your attendees and room(s) you will now need to go back to the Appointment sections so you can add a Title, Start and End times, and Notes. To get back to the Appointment section please click the Appointment button.|
|To add a Title please enter the title of the meeting in the Subject section.|
To edit the Start Time and End Time just edit the respective section.
Note: If you would like to see the availability of you attendees and room(s) please go to the Schedule section. To access it please click the Scheduling button.
|To add a Description just type it in the body of the meeting. This section is located right below the Time section.|
|Once you have all of that information filled out you can send the invitations to the attendees and book the room by clicking on the Send button. All of the attendees will receive invitations and can add the meeting to their calendars.|